01
Workflow Audit
Know exactly where your margin is leaking.
We map how work actually moves through your business, spot the bottlenecks and repeated manual steps, and hand you a ranked list of fixes with the expected payoff of each.
Find the drag. Fix the workflow.
Rejio is an independent consulting studio. We find where your business quietly loses time and margin, then design and build the AI and automated workflows that win it back. Every project is scoped and priced on a call.
Workflow auditsAI integrationProcess automationMargin recoveryCustom pipelinesReporting & dashboardsOps systems
What we do
Hands-on consulting for businesses of any size. We find the inefficiency worth fixing, build the system that fixes it, and stay to prove it improved the numbers.
02
Build & Implement
One workflow, rebuilt from end to end.
We design, build and launch AI or automated workflows. They either plug into the tools and pipelines you already use or start a new one from scratch. Each build is tied to one number you can measure.
03
Ongoing Partner
A technical partner who keeps improving things.
After the first system ships, we stay on to tune it, take on the next workflow, and review results with you every quarter. It's like having an operations engineer on call.
What we can build
Three systems we put in place, shown working. Each one is shaped around how your business already runs. These videos use demo data, not a real client's.
HD
Harbor Dental
✦ Sales · High intentQuote request: office cleaning, 3 locations
JM
J. Morales
SchedulingCan we push Thursday's visit to Friday?
AC
Accounts
BillingInvoice #2291 is 14 days overdue
LT
Lena Torres
FeedbackThanks for the great work last week!
RK
R. Kim
SalesDo you service the north side of town?
PN
P. Nguyen
SalesSending over the signed contract now
Select a message
HD
Harbor Dentalops@harbordental.example · just now
Quote request: office cleaning, 3 locations
Hi, we're looking for nightly cleaning across our three offices starting next month. Could you send pricing and availability?
✦ AI summary Est. value $8–12k / yr
- 3 locations, nightly service
- Wants to start next month
- Best fit: Commercial plan
Draft reply · ready for your review
EditApprove & send
✓ Replied in 2 minutes. It used to take half a day.
1A new request lands in the inbox
Demo
Inbox triage & replies
Answer leads faster, win more of themEvery incoming email is read, sorted and sized up, with a reply drafted and ready. Your team only reviews and approves, so leads hear back in minutes instead of hours.
Jobs board · This week
Unbilled work: $0Avg. days to paid: 3Scheduled 3
#421 · Deck repairPatel residence$2,900
#422 · Bathroom tileOkafor residence$4,150
#425 · Fence installBrooks residence$3,300
In progress 2
#419 · Basement paintRuiz residence$1,850
Done 1
#414 · Window trimChen residence$980
Paid 4
#409 · Roof patchDiaz residence$2,400
#411 · DrywallAllen residence$1,600
#418 · Kitchen refreshMartinez residence$6,200Paid · 3 days✓
✓ Paid in 3 days, plus $340 that would have gone unbilled
1The crew marks the job complete
Demo
Job to invoice to paid
Stop revenue leaking, get paid fasterWhen a job is marked done, the invoice builds itself, pulls in extras the crew noted, and goes out the same day with automatic reminders. Nothing slips through, and cash comes in sooner.
Overview · Last 12 months
Demo dataGross margin31.2%▲ 7.2 pts since launch
Admin hours / week34▼ 23 hours
Days to get paid21▼ 17 days
Unbilled work caught$0.0k▲ this year
Gross margin by month %
Lowest-margin jobs this month
| Job | Margin | Why |
|---|---|---|
| #431 Office move | 12% | 6 hrs unplanned travel |
| #427 Repaint | 24% | Extra coat, not quoted |
| #433 Tile job | 29% | Supplier price rise |
| #436 Deck stain | 33% | On target |
✦ Suggested fixGroup jobs by area on the schedule to cut drive time: about +$1.9k a month
1Every number that matters, in one place
Demo
Live margin dashboard
See exactly where profit goesMargin, admin hours and cash flow update on their own, and the jobs losing money are flagged with the reason and a suggested fix. Decisions get made on real numbers.
Also
Document & data processing
AI assistants for your team
Client-facing portals
Anything repetitive in between
Where better margins come from
No buzzwords. These are the six practical levers we pull, and each one shows up directly on your profit and loss statement.
01
Win back admin hours
Automate scheduling, data entry, follow-ups and reporting. You get the same output for fewer paid hours.
↓ Labor cost02
Stop revenue leaking
Catch unbilled extras, missed change orders and forgotten invoices before they disappear.
↑ Revenue kept03
Get paid faster
Invoices go out the day work finishes, with automatic reminders. That means fewer late payments and write-offs.
↑ Cash flow04
Answer leads in minutes
A fast reply wins more jobs from the marketing you already pay for, so each sale costs less.
↓ Cost per sale05
Cut errors and rework
Checklists, templates and automatic checks catch mistakes before they become free do-overs.
↓ Cost of mistakes06
Grow without hiring
Handle more customers with the team you have. Each new job adds profit instead of headcount.
↑ Profit per employeeA worked example
How a 12-person service business could go from 10% to 15% net margin
Hypothetical numbers to show the math. Your real numbers come out of the audit.
Starting point$2.0M revenue · $200k profit · 10% margin
- Automate scheduling, invoicing & follow-ups25 admin hours a week × $30/hr × 52 weeks+$39k
- Catch unbilled extras & change ordersRecover 1.5% of revenue that was slipping through+$30k
- Reply to every lead within 5 minutes20 more jobs a year × $5k × 30% gross margin+$30k
- Cut rework with job checklistsRework falls from 4% to 2.5% of $1.4M job costs+$21k
New result$2.13M revenue · $320k profit · 15.0% margin
Before the cost of the project. Pricing is quoted per job, so you'll see the payback before you commit.
Net margin before10.0%
→
After10.0%
$200kStart
+39kAdmin
+30kLeaks
+30kLeads
+21kRework
$320kProfit
How we work with you
Four steps from first call to measurable results. We start with one workflow, prove it works, then move on to the next.
01
Discover where the drag is
We talk to the people doing the work and trace each process from start to finish. That shows us where time, money and attention are leaking, and which fixes are worth making first.
You get: A workflow map and a ranked list of opportunities
02
Design one system
We pick one workflow and one number to improve, then design the fix around the tools you already use. You review and sign off on the plan before anything is built.
You get: A clear blueprint and success metric
03
Build it into your business
We build, test and launch the system inside your existing pipeline, or set up a new one. Your team gets trained, and you can see and approve what the system does.
You get: A working system in production
04
Measure, then extend
We track the number we agreed on. If it moved, we take on the next workflow. If it didn't, we adjust the system or tell you plainly that it isn't worth pursuing.
You get: Proof it worked, and the next opportunity
Who we work with
Any business with a process worth improving.
From a two-person shop to an established company. If you want to bring AI into the workflows you already run, or build new ones from scratch, we should talk.
It's a good fit if…
- Your team spends hours on repeat tasks that feel like they should be automatic.
- Information lives in too many tools, and nobody trusts the numbers.
- You know AI could help, but you're not sure where to start or what's worth it.
- Growth is adding cost faster than it's adding margin.